In order for VBS to work on our clients needs, we request some basic information:

• Preferred date and location of your meeting/event

• How many delegates/guests are  attending

• Accommodation requirements (if applicable)

• Purpose and objectives of the meeting

• Meeting room layout and any additional requirements

• Budget and decision making process

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We work with our suppliers to check availability and rates, space can be held on a provisional basis and site visits scheduled where required.

Additional elements to our services include:

•  Rate negotiation

•  Upgrades and adding value

•  Minimum numbers review

•  Cancellation terms review

•  Event services support or recommendations

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We do not charge our clients a fee for our services.  As a Hotel Booking Agent our suppliers meet with us, host familiarisation visits and attend industry events with the objective to confirm our clients meetings/events at their venues.  Once our clients invoice has been settled, we then invoice the supplier our venue finding fee.